How to Hire your First Procurement for manage your SaaS Spend?

How to Hire your First Procurement for manage your SaaS Spend?

As your B2B company grows, so does the complexity of managing your Software as a Service (SaaS) spend. To ensure cost-effectiveness, compliance, and operational efficiency, it often becomes necessary to bring a dedicated procurement professional on board. In this article, we'll discuss how to go about hiring your first procurement person, someone who can help optimize your SaaS spend and contribute to the overall success of your organization.

Define Your Needs

Before you start the hiring process, it's crucial to clearly define your company's procurement needs. This involves identifying the scope of your procurement activities, the types of SaaS tools you're using, and your budgetary requirements. Determine what specific skills and experience you expect from your procurement professional.

Create a Detailed Job Description

Develop a comprehensive job description for the procurement role. Outline the responsibilities, required qualifications, and desired experience. Be specific about the SaaS tools or software categories your procurement person will be managing. Also, highlight any industry-specific knowledge that may be required.

Choose the Right Qualifications

Look for candidates with a background in procurement, supply chain management, or a related field. AA bachelor's degree in business, finance, or a relevant area is often a good starting point for a procurement professional. Depending on your needs, industry certifications, such as Certified Professional in Supply Management (CPSM) or Certified Supply Chain Professional (CSCP), can be valuable.

Experience Matters

Prior experience in procurement is highly beneficial. Look for candidates who have successfully managed procurement functions in previous roles, particularly if they have experience with SaaS vendors and negotiation.

SaaS Knowledge

Because you're hiring a procurement professional specifically for managing SaaS spend, familiarity with the SaaS industry is a considerable advantage. They should understand licensing models, contract structures, and the nuances of SaaS vendor relationships.

Negotiation and Vendor Management Skills

Your procurement person should be an effective negotiator. They will be responsible for obtaining favorable contract terms and pricing from SaaS vendors. Look for candidates who can demonstrate strong negotiation skills and vendor relationship management.

Analytical and Cost Management Skills

A successful procurement person should be highly analytical. They will need to assess the cost-effectiveness of SaaS tools, identify opportunities for cost reduction, and optimize your SaaS spend. Look for candidates who can showcase their analytical abilities.

Communication and Teamwork

Strong communication skills are essential, as your procurement professional will be interacting with various teams, including IT, finance, and legal. They should be able to collaborate effectively and communicate complex procurement matters clearly.

Focus on Cultural Fit

Consider cultural fit within your organization. Your procurement person should align with your company's values and work culture. They will be working closely with your existing teams and should integrate well into your organization.

Use Professional Networks and Recruiting Services

To find the right candidate, leverage professional networks, industry-specific job boards, and recruitment services. Reach out to industry associations and consider attending procurement conferences to connect with potential candidates.

Conduct Thorough Interviews

During the interview process, ask candidates about their experiences in procurement and how they have managed SaaS spend in the past. Request examples of successful negotiations and vendor relationships they've built.

Check References

Check the references of your top candidates to verify their qualifications and experiences. Speaking with former employers or colleagues can provide valuable insights into their capabilities and work ethics.


Hiring your first procurement person is a pivotal step in managing your B2B SaaS spend effectively. By clearly defining your needs, creating a detailed job description, selecting candidates with the right qualifications and experience, and considering their SaaS knowledge, negotiation skills, and cultural fit, you can find the ideal candidate to help optimize your procurement processes. With the right person on board, your organization will be well-positioned to ensure cost-effectiveness, compliance, and operational efficiency in managing SaaS spend.